Engage document management system viewed on the Staff PortalThe Document Management System (DMS) becomes the school’s electronic filing cabinet and helps schools to ‘go green.’

Any document associated with a Parent, Student, Teacher or Staff member, can automatically be saved into their personal files. That’s everything – including invoices, assessment reports, emails and so on. Nothing’s lost and there’s no need to print.

The DMS also tracks and files all communications with students, pupils, parents and staff.

Your personal security settings dictate to which documents you have access.

Key Features

Some of the Document Management System’s key features include:

  • Central repository for all documentation, letters, invoices, emails and scanned items
  • Ability to associate the above with a Parent, Student, Teacher or Staff member
  • Mail merge functions
  • Flexible security settings control appropriate and confidential access
  • Search functions by author, date, student or file name
  • View all associated documents on the student record page
  • Create and manage document categories and settings

Hence, the DMS makes documents available to those with access permission, saves time, avoids lost and mis-placed documents, saves printing, paper, and ink, and declares a school is ‘going green.’

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About Engage

For over 30 years, our UK parent company, Double First Ltd, has been developing Engage, its award-winning school and financial management systems for fee-paying, independent, private and part-government funded schools, since developing its first products in 1987.

Our group has a staff of some 55 dedicated professionals which includes a large development department of analysts, developers and testers, with the balance split between the Implementation, Training and Support Centre departments.

Four regional offices operate in Johannesburg, Dubai, Singapore and Australia.

Engage School Management Systems (Pty) Ltd is our wholly-owned South African regional office in Johannesburg. It is now one of the busiest regionally focused offices in our group, having implemented over 24 schools with Engage in just 2½ years.